Balancing Cash Drawers

At the beginning of each day you must open each cash drawer that accepts payments, and at the end of the day, you must then balance and deposit the cash drawer amounts in order to close each of the drawers.

This process allows you to open and use the cash drawer again the next morning.

Note: Click here to find out how reconciling a cash drawer and making a deposit affects General Ledger. See "Reconcile the Cash Drawer & Deposit the Money"

From the Main Menu screen, click PERIODIC. The Periodic Processing screen appears with the Daily tab selected.

Click BALANCE CASH DRAWER and the Balance Cash Drawer Wizard is initiated.

Select a cash drawer to balance from the drop-down list. The starting cash (total amount of cash in this drawer the last time it was opened), and the payments received amount display automatically for the selected cash drawer.

If necessary:

Enter the amount of petty cash paid out from the cash drawer for the day. This field is used by PHAs who allow tenants to pay cash and use a physical cash drawer.

Enter the amount of petty cash paid into the cash drawer for the day. This field is used by PHAs who allow tenants to pay cash and use a physical cash drawer.

Enter the amount of cash left in the drawer at the time of this balancing. Only fill out this field if there was starting cash in the drawer and you want to leave this amount in the cash drawer and do NOT want to deposit this amount.

Enter the amount to deposit at this time.

Note: If the drawer had starting cash when it was first opened, and you now want to deposit that amount, remember to add this amount to the deposit total.

Review the drawer (over)/short cash amount. Depending on your agency’s policy, if this amount does NOT equal zero, you are not able to complete balancing the cash drawer. See "Allow Balance of Cash Drawer if Drawer is Out of Balance"

Check the first checkbox if you wish to review/print a Cash Drawer Balance report after clicking START, and/or check the second checkbox to review/print the Cash Drawer Balance report after completing the wizard.

Click START to continue. Review and confirm the information you set up and click FINISH to officially balance the cash drawer. In order to take additional payments into each cash drawer, you must now make a deposits from them. See "Making Deposits"